Set up automatic replies in Outlook so your contacts never miss a beat

One of the things I need to do when I’m about to go out of the office is to set up my automatic replies in Microsoft Outlook. It’s usually the last thing I do before I sign off and it can be really frustrating when I can’t remember how to do it. So, here’s a guide to simplify the process.

What to do:

• On the View tab select View Settings.
• Select Accounts > Automatic replies.
• Select the Turn on automatic replies toggle.
• Select Send replies only during a time period and then enter your preferred start and end times.
• Under Send automatic replies within your organization enter the message to send while you’re away.
• To set up automatic replies to other people, select Send replies outside your organization, then add a separate message for that audience.
• When you’re done select Save.

Note: Sending replies outside your organization will send a reply to every message you receive including junk emails, newsletters and advertisements. If you want to send automatic replies outside your organization I recommend clicking the box, Send replies only to contacts.

And that’s it! Your contacts will now know you’re out of the office.

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