Why some companies are fumbling their RTO plans

• An RTO push by some employers is leading to logistical challenges and space shortages.
• Many companies cut office space during the pandemic, complicating the return-to-office.
• Still, many CEOs are "ripping that Band-Aid and getting people the heck back in."

You might not have a parking spot or a desk, but you might have a CEO who wants you back in the office anyway.

That's the situation facing some corporate workers who've had a bumpy return-to-office process thanks to logistical hiccups.

Late last year, Amazon delayed RTO requirements for some workers because of a dearth of office space and a need to reconfigure some setups. At AT&T, which has also called workers back, employees at some offices have had trouble snagging workspaces in the new year and have resorted to working in a dining area or at conference tables, BI recently reported.

The push to populate hot desks and cubicles comes as many leaders appear fed up with talking about working from home. Some chiefs might see RTO mandates from high-profile companies like Amazon as the cover they need to issue similar orders. Yet, in the effort to bring workers back, not every office was ready for the influx.

"Towards the end of last year, it became clear that CEOs were just done," Dan Kaplan, senior client partner at the recruiting firm Korn Ferry, told BI.

However, he said, some organizations didn't do sufficient prep work to call everyone back — especially after cutting office space during the depths of the pandemic when those who could do so logged on from home.

Now, Kaplan said, for some CEOs, the thinking goes, "We'll clean up the mess later, but for now, we are ripping that Band-Aid and getting people the heck back in the office, come hell or high water," he said.

AI could be adding uncertainty

Some employers are shifting back to the office even as they don't know how much space they'll ultimately need in the next few years because artificial intelligence could one day replace some workers, Dan Root, head of global strategic alliances at Barco ClickShare, which makes tech used in office meeting rooms, said.

"That starts to really make you question, 'OK, well, how much square footage am I going to be committing to?'" he told BI.

Last week, the World Economic Forum reported that in a survey of companies worldwide, 41% said they planned to cut their workforce during the next five years in instances where AI could take on the work.

Another challenge: Some employers adjusted for hybrid setups — and added places for couches and other amenities to draw workers back to the office — that worked well when offices weren't always fully staffed. Yet now that more workers are coming back, space can be tight.

Nick Romito, CEO of VTS, a commercial real estate technology firm, told BI that two to two-and-a-half years ago, many employers looking for office space might have been shopping for less square footage than they'd need to accommodate a full staff. Many employers optimized for hybrid, yet that only works if people don't show up at the same time.

"People trying to adjust for that a few years ago has now hurt them," he said. "They took 10,000 feet when they really needed 15,000."

Employers are catching up

An AT&T spokesman told BI that the company is "constantly enhancing" its facilities to make them desirable and ensure workers have what they need. Office seating for 70% to 80% of employees is an industry standard, given the variables that can affect attendance on any given day, they said.

AT&T is "quickly working through the challenges in select locations so the rest of our employees are best positioned to support their coworkers," the spokesperson said.

An Amazon spokesperson told BI that as of last week, the "overwhelming majority" of its workers had dedicated workspaces and have returned to the office full time. Among Amazon's hundreds of offices globally, "only a relatively small number" aren't yet ready for workers to return five days a week, the spokesperson said.

One reason some CEOs might feel comfortable calling workers back to the office is that while the overall US jobless rate remains low, it's often still a challenging job market for white-collar workers.

The difficulty many might face in finding other work could mean they're at the mercy of their employer's plans, Dan Schawbel, managing partner of the research firm Workplace Intelligence, told BI.

"They might have no choice but to return to the office," he said, though added that in some cases, workers won't be able to comply because of family circumstances or owning a home too far from the office.

Worksites could get crowded if more workers comply with RTO orders than employers might have expected.

"Strategic companies have made these calculations, but there is room for error," Schawbel said.

If workers do quit because they're unhappy with the RTO, Korn Ferry's Kaplan said, it's an easy way for employers to reduce costs without generating negative headlines around job cuts or incurring related expenses like severance or extended benefits.

"For some of them, it's a free layoff," he said.

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